Trending February 2024 # How To Add Microsoft Teams To Outlook # Suggested March 2024 # Top 2 Popular

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Microsoft’s Office 365 offers the feature of synchronization, which you can use to connect all your Office programs, including Microsoft Teams and Outlook. Using Outlook, you can perform various tasks, such as scheduling a Team meeting or even sending an invite to your email. This synchronization of programs helps you get more efficient at work.

If you’ve landed on this article, we assume you’re interested in learning more about how you could add Microsoft Teams to your Outlook. In this article, we will show you how exactly you can make this add-in available on your Outlook, so keep reading!

Generally, when you install both of these programs together, the add-in gets available on Outlook automatically. However, there are a few instances where the add-in could be missing on your Outlook application.

As the add-in isn’t apparent on the normal display, this could confuse a few users. You will first want to check if the add-in is already available on the program by following these steps:

If the section isn’t available on the ribbon, use the following methods to add MS Teams add-in on Outlook.

Although the add-in is supposed to be readily available in the Outlook application, some users have reported missing the add-in from the calendar view. If you cannot find the Teams Meeting section, refer to the fixes we’ve mentioned below to make the add-in available on your Outlook program.

As we mentioned, the add-in should appear automatically when you install both programs. If you installed one program and used it prior to installing the other one, chances are that the add-in could not activate itself.

In this situation, you can simply close the program you had running and then restart it after you open the newly installed program. Keep in mind that this is applicable to both, Outlook and MS Teams. After you restart the programs, the add-in should automatically activate itself, and you can access it from the Calendar view on Outlook.

Most users found out that their Microsoft Teams add-in was actually disabled from the add-in section in Outlook. The add-in could be either deselected from the add-in section, or it could also be put away in the list of disabled items. Here are the steps you can follow to check if the Teams add-in is disabled on Outlook:

Sometimes, certain features do not work as expected because the Office program has gone corrupted. When certain program files get corrupted or missing, the application cannot retrieve the information it requires to carry out your commands. The add-in may not appear on Outlook because of a corrupted program file.

You can easily solve a missing or corrupted file by repairing or resetting Office. When you repair Office, all the problematic files are replaced, and the missing files are restored. If you suspect that you might be dealing with a corrupted Office program, follow these steps to repair Microsoft Office: 

If you still do not find the add-in on Outlook, you could be logged into different accounts on Outlook and Teams. To schedule a meeting on Teams, you must have an account on Teams with the same email ID as Outlook. Check your address and see if the add-in appears.

It could also be that your email is not added to an organization. You can only schedule meetings from accounts that are added to Teams for the business package.

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How To Change The Background In Microsoft Teams

Microsoft Teams, like Zoom, allows you to make video calls among devices and hold virtual meetings. The app is particularly useful for remote teams to hold meetings when co-workers are spread across different locations.

The background effects in Microsoft Teams allow you to remove the distractions of what’s happening around you in a video call and present a professional image. Plus, the feature helps others in the meeting focus on what you’re saying, not the strange object behind your shoulder.

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Whether you want an office environment, a tastefully decorated room, or a silly background, we’ll show you how to change the background in Teams.

How to Change the Background on a Computer or Mobile Device

You can change the background in a Teams meeting before joining or during the meeting. Teams lets you blur, select a pre-made image like a tranquil park or upload a custom image like your company logo as your background. You should know that changing your background may not hide sensitive information like your name or phone number from other people in the call or meeting.

How to Change the Background on a Computer

If you have a Windows PC or Mac, use the steps below to change the background on your computer.

How to Change the Background Before a Meeting Starts

You can change the background in Teams before a meeting starts to avoid interruptions.

Select Background filters just below the video image in the same window while choosing your audio and video settings.

You’ll see the background options on the right side of the screen.

Select Blur to subtly conceal everything around you.

You can also select a pre-made image from the ones provided.

Select Add new and then choose the image (JPG, PNG or BMP) you want to upload from your computer to upload a custom image of your choice.

How to Change the Background in Teams During a Meeting

Follow the steps below to change the background if you’ve already joined a meeting. 

Select More actions from the meeting controls.

Select Apply background effects.

Select Blur or choose a pre-made image to replace your background.

Select Add new and upload a custom PNG, JPG or BMP image file from your computer.

Note: The new background you choose will apply in all your calls and meetings until you turn it off or change it again.

How to Turn Off Background Effects in Teams

Follow the steps below if you want to turn off the background effects in Teams.

Select the no background icon (circle within a rectangle)

Select Preview to see how your background looks without the effect. If satisfied, select Apply.

Note: If you’re a Linux user or use Teams via an optimized virtual desktop infrastructure, you won’t be able to use the background feature.

Change the Background in Teams on Android or iOS Devices

Here’s how to change the background from your Android device or iPhone.

How to Change the Background Before a Meeting Starts

Here’s how to do it on your mobile device.

Tap Background effects at the upper side of the screen, while setting up your audio and video preferences.

The background options will appear just below your picture.

Tap Blur to subtly conceal everything behind you.

You can also choose one of the available images.

Tap Add (+) to upload a custom PG, PNG or BMP image file from your device. 

Tap Done at the top to apply the background to your meeting.

How to Change the Background During a Meeting

Here’s how you can change the background during a meeting or call.

Tap More options from the call or meeting controls.

Tap Background effects and select a background or upload a custom image to be your background.

To turn off background effects just  tap on the no background icon (circle within a rectangle) to remove the virtual background.

Hide Your Mess During Meetings

When on a video call or meeting, you want to focus on the task at hand without worrying about whether other participants can see the mess behind you. With the background effects feature in Teams, you can add some professionalism or a little fun to video calls. 

How To Archive Emails In Microsoft Outlook? – Webnots

Most of us use Microsoft Outlook as an email client for many years. Over years, the size of your mailbox will grow and make the app very slow. Managing old emails can be a daunting task if you are not organizing them properly. In order to have fast and smooth Outlook app, you need to cleanup your mailbox periodically. In this article, we will explain how to archive emails in Microsoft Outlook.

Why You Should Archive Emails in Outlook?  

In addition to speed improvement, there are many other reasons you should do the housekeeping.

Generally, organizations use Exchange Server to send and receive emails. When you have GBs of emails, the exchange server will become slow to synchronize the emails between the server and your computer. Therefore, you will have limited storage for emails. In this case, you should delete or archive emails to free up the space.

You may be changing the organization and want to migrate all your old emails for reference.

When changing the computer you may need to backup the old emails for migrating to new computer.

Viewing Storage Space Details in Outlook

Outlook has different folders like inbox, sent items, calendars, etc. Before archiving, you can view the size of these folders to get an idea of what content occupies the storage.

Mailbox Cleanup in Outlook

You can see different options to get the size of the open “Folder Size” pop-up.

View Mailbox Size in Outlook

You can check the data size in different folders under local and server storage in “Folder Size” pop-up.

Sometimes, archiving inbox will not reduce the size of your mailbox. This is a useful tool to get an idea which folder occupies large data. For example, you may have lot of calendar items with big attachments occupying the storage space.

Related: How to automatically send emails to specific folder in Outlook?

How to Archive Emails in Microsoft Outlook?

Outlook offers default functions to archive emails to a folder on your computer. You can use this archived file to use on any other Outlook account to view the old email date. There are two ways to archive emails in Outlook – automatically and manually.

AutoArchive Emails in Outlook

The easy solution to save time is to schedule the archiving of emails. For example, you can archive emails every 15 days automatically.

tab.

“AutoArchive” section.

Enable the first checkbox “Run AutoArchive every — days” and select the number of days between the schedules.

Scheduling AutoArchive in Outlook

You have many other options to customize the automatic archiving function.

Get an alert before Outlook automatically runs the archiving.

Show or hide archived items in the “Archives” section on the mailbox.

Setup the default time for cleaning up the emails in “Clean out items older than…”. For example, you can set 3 months, so that Outlook automatically archive the items older than 3 months.

Select the checkbox “Permanently delete old items”, if you want to permanently delete items older than the specified date.

Change the default place on your computer to save the archived file.

on save button to schedule the AutoArchive.

Manually Arching Emails in Outlook

One issue with AutoArchive is that it will start running when you open Outlook on the scheduled day. Unless you have enabled the alert, it will disturb your working schedule. The alternate option is that you can manually archive emails whenever you have free time.

“Archive…” option.

On the popup, select the folders you want to archive and start archiving the items.

You can view the status bar showing the progress.

Related: How to insert emojis in Outlook?

Scheduling AutoArchive for Individual Folders

The above way of scheduling will archive all items on inbox, calendar, sent items and other folders. You can view the same folder structure under “Archives” shown generally below your inbox.

However, you can also have different AutoArchive schedule for inbox, sent items and calendar.

Let us say you want to setup AutoArchive for “Sent and choose “Properties”.

Select the option “Archive this folder using these settings:” and setup the schedule.

AutoArchive Folder in Outlook

Viewing Archived Emails

As mentioned, you can view the archived emails in the Outlook app similar to your regular inbox. Outlook will save the archived emails as .pst or .ost file. PST stands for Personal Storage Table and ost stands for Off-line Storage Table. You can find the archive file under the folder:

C:UsersusernameAppDataLocalMicrosoftOutlookarchive.pst

If you have changed the path or file name in settings then look under the selected folder. You can copy and use this PST file for using with any Outlook client. In earlier versions of Outlook, Microsoft had a size limitation of 2GB for the .pst files. However, the limit is 50GB from Outlook 2010 on Windows and 10GB in Outlook 2011 on Mac.

When changing the organization or computer, you can copy the old archive file and link to your new Outlook account. You will see the “Archives” section under your inbox in the sidebar. This will help you to view the old emails as well as continue archiving your new emails with the same old pst file.

How To Create And Share A Microsoft Teams Meeting Link

One of the requirements of any work-related app these days is the ability to set up and schedule meetings. Microsoft Teams is one of the best services available for collaboration at work and is particularly useful if you use it for remote work. Here’s how to create and share a Microsoft Teams meeting link.

QUICK ANSWER

To create and share a Microsoft Teams meeting link, open the app and go to the Calendar tab. Select New meeting (on desktop) or the + icon (on mobile) to schedule and share a meeting. Tap Meet now on the desktop or the video camera icon at the top right corner on mobile to start an instant meeting.

JUMP TO KEY SECTIONS

How to create and share a Microsoft Teams meeting link on a PC

Create and share a Microsoft Teams meeting link on mobile

Microsoft Teams problems and possible fixes

Create and share a Microsoft Teams meeting link on mobile

Open the Microsoft Teams mobile app and go to the Calendar tab. Tap the + icon at the bottom right corner to schedule a meeting. You can add attendees, set up the time, whether the meeting is recurring, add a channel, and more.

To start an instant meeting, tap the video camera icon at the top right corner and select Join. Once you are in a meeting, you will see the option to Add participants or Share meeting invite using the options available on mobile, including email, Whatsapp, and other apps you use.

Microsoft Teams problems and possible fixes

Edgar Cervantes / Android Authority

Teams is pretty intuitive to use, and most issues you might come across are easily fixable. Here are some of the common stumbling blocks for users, plus ways in which you can get over them.

I have poor audio and video quality in Teams meetings

If you’re finding that the quality of the sound or video is poor then it may be an issue with network bandwidth. This might be fixed by closing other programs and applications that may be consuming bandwidth, checking for system updates, or even resetting your router. Other things you can try are clearing the cache and cookies in your browser, reducing the number of extensions that are active, or trying a different browser.

I can’t create a Microsoft Teams meeting link

If you are using Microsoft Teams for school or work, your system administrator has control of who can set up teams, channels, and meetings. If you don’t see the option, you need to contact the admin to get the necessary permissions.

The Microsoft Teams meeting link that I received doesn’t work

Assuming the link is correct, and others have been able to use it to access the meeting, it might be an issue with your app or system. You can try clearing the cache and cookies of your browser, restarting the Teams app, signing out of your Teams account and signing back in again, trying to access the meeting on the Microsoft Teams web app, accessing the link on a new browser tab or a different browser, or updating the app.

People can’t join my Teams meeting with the link that I created

FAQs

Yes. Once a participant receives a link, they can join the meeting. They can connect to a meeting using a browser if they don’t have the Teams desktop or mobile apps. Anyone who isn’t a part of a channel or team can join a meeting as a guest.

6 Ways To Join A Microsoft Teams Meeting

In business and education, virtual meetings and video calls became the norm in the last few years. Video conferencing helped spread the popularity of remote work and online schooling by increasing productivity and boosting teamwork while sitting comfortably at home. Because of this, Microsoft Teams, just like Google Meet and Zoom, became one of the most popular team communication tools.

Microsoft Teams is a great way to have online meetings with team members, clients, or anyone else you need to talk to. But what if you’re not sure how to join a meeting? Don’t worry, we’ll show you how. Read on for tips on how to join a Microsoft Teams meeting.

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1. Join with an Email Link

You can join a Teams meeting through a link that was sent to you by email. All Teams users can create and send you a meeting invite, and you can use it to join the call. Here’s how that works:

2. You will be taken to a new window that will offer you different ways to join the Teams meeting. It will depend on the device you’re using, and on whether you have the Microsoft Teams app installed on your device or not. You can choose to download the app from the app store, use the already existing app on your device, or join the meeting through a web browser.

3. The next screen will start connecting you to the meeting call. However, you may have to give Teams permission to access your camera and microphone. You’ll also have to type in your name.

4. Before joining the meeting you can test and tweak your audio and video settings and choose the devices you want to use (if you have multiple). Meeting controls are user-friendly and intuitive.

5. Select Join Now to request to join the call. Depending on the settings for the meeting you can either join right away or wait for the organizer to approve your request to join the meeting.

2. Join Using Your Meeting ID and Passcode

3. Join via a Calendar Link in Microsoft Outlook Calendar

4. Join from a Notification

Whether you’re using a PC, Android, iOS mobile device, or even an Apple Watch, you will receive a notification to remind you about your scheduled meetings. Here’s how it works:

1. Depending on your device, the notification will look something like the image below.

5. Join from a Calendar Link in The Microsoft Teams App

Another calendar that allows you to join a Teams meeting is inside the Teams app itself. If you have been invited to a meeting by an organizer, you will have it scheduled in the Microsoft Teams calendar. Here’s how it works:

2. Find the meeting you want to join on the set date. Select the meeting.

6. Join from Chat

You can also join a meeting through the Teams app’s meeting chat section. To do so:

1. Open up your Teams app and go to the Chat section.

Join a Microsoft Teams Meeting from Anywhere

Joining a new meeting on Microsoft Teams is easy and can be done in several different ways. Whether you’re using the desktop app, the web app, or the mobile app, all you need is an internet connection and either the meeting ID or link. And if you’re having trouble joining a meeting, there are always options for audio and video calling so that you can participate in the discussion. Also, if you’re an Apple CarPlay user, you can join the Teams meeting on the road, as you drive.

Microsoft Outlook Not Responding? 8 Fixes To Try

Is Microsoft Outlook crashing intermittently when you open the app on your Windows computer? Does the app occasionally freeze and display a “Microsoft Outlook Not Responding” alert at random intervals?

In this tutorial, you’ll learn why Microsoft Outlook fails to respond in Windows and eight potential fixes to the problem.

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1. Force Close and Reopen Outlook

Terminating Outlook in the Windows Task Manager might set things back in order.

Quick Tip: The Ctrl + Shift + Esc keyboard shortcut is a faster way to launch the Windows Task Manager.

Go to the “Processes” tab, select Microsoft Outlook, and select End task in the bottom-right corner.

If you don’t find Outlook in the “Processes” tab, go to the “Details” tab, select chúng tôi , and select End task.

Select End process on the confirmation prompt.

Reopen Microsoft Outlook and check if the app works without freezing or crashing.

2. Run Outlook in Safe Mode

As mentioned earlier, Microsoft Outlook may not respond if some pre-installed or third-party add-ins are affecting its performance. Starting Outlook in Safe Mode will disable all add-ins and other customizations when you launch the app. That’ll help you determine if a broken or conflicting add-in is the reason why Outlook isn’t responding.

Press the Windows key + R to open the Run box.

Type or paste Outlook.exe /safe in the dialog box and select OK or press Enter.

If Windows fails to launch Outlook in Safe Mode via the Run box, use the keyboard shortcut instead. Press and hold the Ctrl key and select the Outlook app icon on the Desktop, Taskbar, or Start menu.

You’ll get a prompt asking you to confirm that you want to open Outlook in safe mode. Select Yes to proceed.

Choose Outlook in the “Profile Name” drop-down menu and select OK.

If Outlook works properly in safe mode, that tells you an add-in is responsible for the “Microsoft Outlook (Not Responding)” error. The next thing to do is to disable all add-ins and restart Outlook.

Select File on the menu bar.

Go to the Add-ins page, select COM Add-ins in the “Manage” drop-down menu, and select Go.

Uncheck all add-ins in the “Add-ins available” section and select OK.

Close and reopen Outlook, re-enable the disabled add-ins one after another to determine the bad/broken add-in responsible for crashing Outlook.

Return to Outlook’s Add-ins page (see step #7), and check the add-in you want to enable, and select OK.

Close and reopen Outlook and repeat step #8 for all built-in or third-party add-ins on the list. If Outlook freezes and displays the “Microsoft Outlook Not Responding” alert after enabling an add-in, that tells you the source of the problem. Reopen Outlook in safe mode, disable the add-in, and launch Outlook again.

3. Update Outlook

Outlook may occasionally go unresponsive on your PC if the version installed on your PC is outdated or bug-ridden. Connect your computer to the internet and follow these steps:

Open Outlook and select File on the menu bar.

Select Office Account on the sidebar.

Select the Update Options drop-down button.

Select Update Now.

Close the update client and try the next troubleshooting solution if the “Microsoft Outlook Not Responding” issue persists.

4. Run the Outlook Advanced Diagnostics Tool

Microsoft has an automated diagnostics tool that fixes issues with Outlook and other Office or Windows applications. Download the setup file, install the tool on your PC, and follow the steps below. One more thing: make sure your PC is connected to the internet.

Open the Start menu, type microsoft support in the search bar, and open select Run as administrator in the “Microsoft Support and Recovery Assistant” menu.

Select Outlook and select Next.

Select the problems that best describe the issue with Outlook on your PC—Outlook won’t start, Outlook stops responding or freezes, or Outlook keeps crashing with a message ‘Microsoft Outlook has stopped working”. Select Next to proceed.

Choose Yes and select Next if you’re running the diagnostics tool on the affected computer.

Select your Microsoft account or select Use another account to sign in with a different account.

Wait for the tool to diagnose Outlook on your computer and follow the recommendations. Try other troubleshooting steps below if Microsoft Support and Recovery Assistant don’t fix the problem.

5. Reduce Outlook’s Data File

Your Outlook inbox (and data) grows bigger as you send and receive more emails. Outlook will take longer open emails and execute other tasks if its data file becomes corrupt or too large. Outlook may even crash or occasionally fail to respond during usage.

Interestingly, Microsoft lets users manually compact or reduce the size of the Outlook data file without having to delete messages and folders.

Open Outlook, select File on the menu bar, select the Account Settings drop-down option, and select Account Settings.

Go to the Data Files tab, select a data file you want to reduce/compress, and select Settings.

Head to the Advanced tab and select Outlook Data File Settings.

Select Compact Now and select OK when Outlook is done compressing the data file.

Close and reopen Outlook and monitor the app’s performance. Repair the Outlook app if this doesn’t fix the “Microsoft Outlook Not Responding” glitch.

6. Repair Outlook

Repairing Outlook may resolve issues causing the app to malfunction when sending or reading emails in your inbox. You can repair Outlook from the Windows Settings app or via the Control Panel.

Choose how you want to repair Outlook and select Repair.

Quick Repair is a self-repair process that scans for file corruption and replaces any damaged file with fresh copies available locally on your computer. It’s fast and requires no internet connection.

Online repair, on the other hand, uninstalls Outlook from your PC and reinstalls a fresh copy from Microsoft servers. The operation requires an internet connection. Plus, it also takes a longer time to reach completion.

We recommend running a Quick Repair first. If the problem persists, re-open the repair tool and select the Online Repair option instead.

7. Restart Your Computer

Doing this will refresh Windows, close programs conflicting with Outlook, and fix other issues causing Outlook to malfunction. Make sure you close all apps before restarting your PC, so you don’t lose any unsaved work.

Press the Windows key or Start menu icon, select the Power icon, and select Restart.

8. Update Your Computer

Windows Updates sometimes ship with updates for Microsoft Outlook and other Office apps. These updates fix issues that prevent Outlook from opening or running correctly in Windows.

If you have a Windows 11 computer, open the Settings app, select Windows Updates on the sidebar, and install or resume any available update.

Stabilize Outlook in Windows

Some reports suggest that third-party antivirus software can interfere with Outlook’s performance in Windows. If Outlook still crashes after trying these fixes, disable or uninstall your antivirus tool. Contact Microsoft Office Support if the problem persists.

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